Association information
Legal name, declaration, bylaws and community parameters.
The national community association
377,000 community associations.
One record each.
Yours is already open.
Governing documents, decisions and official records in one place the association owns — so it survives every board election and every management contract.
One record · every party
One recordheld by the association
Governing documentsDecisions & minutesEstoppel routingViolations & requestsVendor recordsOwner directory
377,000community associations nationwide
78.1MAmericans living inside one
35.2%of all US housing
Freeto claim your community
A special assessment is never a surprise to the building.
It is a surprise to everyone outside it.
What lives in the record
Not a filing cabinet.
A community’s memory.
Governing documentsOfficial recordsMeetings calendarViolationsArchitectural reviewResidents & consentBoard membersPersonnel & accessInsurance & riskVendors & COIsWork proposalsMaintenanceAssessmentsCondo questionnairesAccess requestsCommunicationsPet policiesParkingAmenitiesCommunity profile
More than 40 modules live in every community. Screening, credit, voting and accounting connect to the systems your management company already runs — over OAuth2, API or MCP — so the result lands here either way.
Continuity
Boards turn over.
Managers change.
The record does not.
201620182020202220242026
Boards 5
Management 3
The record 1, unbroken
Ten years. Five boards. Three management companies. One record.
Board changes.The record doesn’t move.
Manager changes.Access changes with them.
Nobody rebuilds the file.It was never theirs to hold.
Six seats at the same table
Same record.
Six doors into it.
Stop being the last to know about your own building.
Records, retrievableDecisions, datedNothing lost at turnover
Claim your community Live syncRole view BoardOpen → Open → Open → Open → Open →
Oakridge Estates Community Association
Hi, J. Delgado
Board President
Find anything… JD
Total ownersActive
12898% occupancyPending requestsAction
2Requires attentionOpen violationsClear
0Nothing outstandingAssessmentsCurrent
$12,450Current cycleOpen →
Brand identity
Logo, colors and the slogan residents see first.
Board members
Seats, terms, certification and expiry.
Document library
Minutes, budgets, studies and insurance in one place.
Architectural requests
Owner submits, committee votes, decision on the record.
Violations
Courtesy notice, cure period, hearing and fine.
For the people who live there
The residents’ portal
wears your community’s name.
Whose name is on it
Step 01Private link
OW
Oakwood Homeowners’ Association, Inc.
“Welcome home. Everything about the community, in one place.”
RecipientAlex Morgan · Unit 402
ActivePortal access linkPrivate link — no password needed.
Full dashboardStandard login and profile.
Shared sections
DocumentsRulesBoardCommitteesNoticesEvents
The invitation
The first thing a new owner opens carries the community’s name, not ours.
Step 02Activating
1. Community2. Your portal3. Preferences4. Accept
Ready to activate
Your resident portal, ready to openOakwood Homeowners’ Association, Inc.Rules & regulationsPending
Board & committeesPending
Architectural requestsPending
Meetings & eventsPending
The resident home
Documents, meetings, amenities and requests — behind one door.
Community logoPrimary & accent colorHero photoSloganWelcome messageContact & social
Not our portal with your logo in the corner. Your community’s portal — down to the hero photo, the accent color and the welcome message a new owner reads first.
Ask the building
Every answer is already
inside your documents.
Answered
Pick a question.
Every answer appends the same footer: not certified, and not a substitute for the official document or a statutory records request.
Built to the requirement
Every obligation
has a place in the record.
FS 718.111(12)
Official records
Produce the association’s records on demand, inside the statutory clock.
In the record
Document library
- Every record filed
- Request logged and dated
- Who viewed, and when
FS 720.303(5)
Records inspection
Owners may inspect. The clock runs from the request, not from your reply.
In the record
Access requests
- Request routed
- Decision recorded
- Nothing answered from memory
FS 718.116
Estoppel certificate
A binding statement of what an owner owes, on a statutory deadline.
In the record
Closing desk
- Ordered from the record
- Status visible to all
- Officer-certified
FS 553.899
Milestone inspection
Structural inspection at age, then on a recurring cycle.
In the record
Document library
- Report on file
- Phase status visible
- Board decision attached
FS 720.3033
Director certification
Certify within 90 days of election. Continuing education thereafter.
In the record
Board members
- Seat and term
- Certificate on file
- Expiry surfaced
FS 720.303(2)
Meeting notice
Notice of the meetings the statute names — annual, budget, election.
In the record
Meetings calendar
- Statute wired to the send
- Agenda attached
- Attendance recorded
FS 720.3085
Assessment liability
What an owner owes, and what a purchaser inherits.
In the record
Assessments
- Ledger per unit
- Grace and late terms
- Built from your budget
CA Civ 4920
Notice of meeting
California’s own notice window, on its own clock.
In the record
Meetings calendar
- Jurisdiction-aware
- Consent respected
- Send recorded
NY RPL 339
Condominium act
New York’s records and governance baseline.
In the record
Official records
- Same record
- Different rules
- One place
All nine of these citations are carried inside the platform’s delivery-consent engine — Florida, California and New York — not in a brochure.
For the management company
We’re not replacing your
management company.
We’re ending the paper chase.
The association has always owned its records — that’s the law in most states, and every good manager already operates that way. What changed is that the record now survives everything around it: a board election, a staffing change, a new contract, a decade.
The community you take over on Monday already has its documents, roster, fee schedule, vendors and history in place, instead of five boxes and a hard drive. You still decide what gets answered, who gets approved, and what gets certified.
You will never again be blamed for something the last company didn’t write down.
Where the money goes
ApplicationsAll proceeds belong to the administration. Application and processing fees stay exactly where your contract puts them.
Advertising40% of advertising proceeds on community pages is split between the management company and the association — toward repairs, reserves and community expenses.
The walletDistributions split however the parties decide. No restraints.
Link a community in one grant Granular personnel permissions Multi-office and regional hierarchy Company profile and directory listing Compliance across the whole portfolio
Multi-office readyCompany Apex Management Group
Dashboard / Portfolio
PMC Command Center
Every community you manage, with the access the board granted you.
Managed communitiesView all →
243 pending claimsCompliance healthResolve →
92%4 need updatesActive managersPermissions →
8Across 3 officesData alertsReview →
5Missing filesManaged communities24 total
CommunityManagerStatusAccess
SVSummit View Community AssociationS. JenkinsCompliantFull admin
ARAlafia Ridge Homeowners’ AssociationM. RossMissing docsFiles only
OGOak Grove EstatesA. MorganCompliantFull admin
HPHarbor Pointe Condominium AssociationS. JenkinsPending claimBoard review
Compliance assistant3 urgent
Annual corporate filing2 days
Oak Grove Estates — state renewal expiring.
Board roster changedAction
Alafia Ridge — new president on file.
Why this is safe for you
You hold the keys, not the boxes.A management company can hold full admin access and still never own the record — the platform bars it. Disconnect ends the relationship. The history stays with the community.
The difference, measured
Days, not adjectives.
A document request
Board turnover
A new management company
A records inspection
An owner’s question
Free, and it takes minutes
Your community profile
already exists.
FOLIO 30-4102-041-0290COUNTYDECLARATION 1998RECORDEDUNITS 214CORPORATE FILINGBOARD OF DIRECTORSSUNBIZMASTER POLICYSTATE DOIRESERVE STUDY 2024ON FILEMILESTONE PHASE 1FILED 2024PLAT AND LEGALCOUNTY
Unclaimed
Brickell Mar Condominium Association
Miami, FL · 214 units · declared 1998
Reserve study2024 · on file
MilestonePhase 1 filed
Documents1,847
Board5 seats · certified
1Find itName, address or folio
2Verify the boardSeats, terms, certification
3Own the recordYou set every tier
Questions boards actually ask
Association counts: Foundation for Community Association Research. Statutes: Fla. Stat. 718.111(12), 718.116, 720.303, 720.3033, 720.3085, 553.899 · Cal. Civ. Code 4920 · N.Y. Real Prop. Law 339. Nothing here is legal, financial, engineering or insurance advice, and nothing on this page substitutes for the official document or a statutory records request.